Birchfield Penuel Architects 

Billing Specialist

Birchfield Penuel Architects is one of Birmingham, Alabama's largest and longest-established architecture firms.   

At BPA, we believe that decades of experience and innovative design are more impactful paired together than on their own. Our unique union of expertise and creativity continues to serve the vision and needs of our clients. We endeavor to develop long-term relationships with select higher-ed, institutional, healthcare, and wellness clients within our region. With over 34 years of exemplary design experience, our portfolio boasts a composite of new, ground-up projects, renovations, historic restoration, client operational and maintenance upgrades, and master planning for a number of public and private clients.

Birchfield Penuel Architects is seeking a new full-time, on-site candidate to welcome to our team. We are looking for a responsible team member to perform the duties of the Billing Specialist, including our firm’s collections activities providing support to our Project Managers and employees, assisting in daily office needs, and assisting in administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools such as MS Excel and office equipment and multitask in a fast-paced environment. Quickbooks/BillQuick Software experience is preferred.

Billing Specialist Role Responsibilities: 

  • Prepare/Create Invoices

  • Send invoices via mail, email, and through client portals/platforms

  • Understand the billing cycle and client billing requirements

  • Ensure accurate and complete information is included on invoices

  • Work with management to ensure timely billing

  • Keep records of customer interactions and post in accounting software (BillQuick)

  • Timesheet management of all employees

Skills/Qualifications: 

  • 3 years minimum with Accounts Payable and Accounts Receivables

  • Excellent time management and prioritization skills

  • QuickBooks/BillQuick experience preferred

  • Detail-Oriented

  • Thorough understanding of workflow

  • Dependable and reliable

  • Proficient in Excel and all other Microsoft applications

  • Proactive, self-starter

  • Excellent communication skills

  • Experience in high invoice volume

Birchfield Penuel offers the following benefits: 

Health Insurance 

Dental Insurance 

Supplemental Coverage 

Life Insurance Policy 

Short Term Disability  

Long Term Disability 

Paid Time Off 

Paid Holidays 

Retirement Plan: 401k Deferral and Profit-Sharing Plan 

Work-Life Balance